Confirmation:Confirmation of all bookings is required by the Club. This may be by email, letter, fax or credit card. Bookings cannot be guaranteed unless confirmation is received not less than 14 days in advance for facility hire or 72 hours in advance for catering & bar services. Bookings made within 14 days of the hire date must be confirmed in writing at the time of booking. Final numbers of persons attending the function must be notified by the Client to the Club not less than 72 hours prior to the start date.

Cancellation:If the Client cancels a facility hire, function or services, the Club will apply the following charges based on the estimated total account due for the event: Cancellations six months in advance of the start date 25%; Cancellations between six months and one month in advance of the start date 75%; Cancellations between one month and one week in advance of the start date 100%; Cancellations within one week of the start date 100% Cancellation of bookings for parties and events are non-refundable and non-transferable. Cancellation charges will include any pre-booked arrangements including but not limited to; catering and refreshments, audio visual equipment hire and services sub-contracted out to third party suppliers. Please Note – All our suites carry minimum chargeable numbers for delegates/guests when bookings are made on a breakdown of rates rather than a DDR (day delegate rate). 

Non arrival:Non arrival by the Client for a function or facility hire will be deemed to be a cancellation and charged at 100% of the estimated total account for the function plus VAT at the prevailing rate.

Food and Beverages:No food or beverages may be brought into the Club premises for consumption on the premises without the prior written consent of the Club. If such consent is given a charge will be levied based on the estimated loss of revenue to the Club. The provision of alcohol other than that purchased or supplied direct from the club is strictly prohibited.