-
Sign in/register
The Castle Hotel, centrally located in the heart of Windsor is a prestigious setting for meetings, conferences and networking events. The self-contained conference centre offers 10 flexible meeting rooms suitable for 4 to 400 delegates with a dedicated breakout area, multiple breakout rooms and garden area for private hire. The grand Windsor Suite, the largest ballroom in Windsor can accommodate up to 400 guests in theatre style and 300 in banquet style. Holders of the Green Meetings Gold Award and the Gold Green Tourism Award, the hotel has a strong commitment to sustainability across all areas of the business and offers a dedicated green meetings package. The hotel offers 108 bedrooms, delegates can unwind in Leaf restaurant with a wide range dishes to suit all dietary. Easily accessible the hotel is close to junction 6 of the M4, 10 miles from Heathrow Airport and less than an hour by train to Central London. The hotel benefits from onsite car parking including EV charging
Looking for a venue where productivity and wellbeing go hand in hand? Our new Meet Well, Live Well delegate meeting package has been designed to put wellbeing at the top of your meeting agenda. Pick our Meet Well, Live Well meeting package for your next meeting in Windsor and boost energy with heathy foods including homemade granola bars and fresh smoothies. Take a break from screens with a lunch-time stroll from our recommended walking guide. Switch off with quiet time in our dedicated screen-free chill out room with comfy seats and relaxing music. Quote code WELL25 when enquiring.
Gained Green Meetings Gold Award in 2024.
| Boardroom | Cabaret | Classroom | Classroom with back projection | Dinner | Dinner Dance | Exhibition | Reception | Theatre | Theatre with Back Projection | U-shape | |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Balmoral Suite | 24 | 50 | 30 | 20 | 72 | 60 | - | 100 | 80 | 60 | 30 |
| Blenheim | 14 | - | - | - | 16 | - | - | - | - | - | - |
| Chatsworth | 12 | - | - | - | - | - | - | - | - | - | - |
| Conference Foyer | - | - | - | - | - | - | - | - | 100 | - | - |
| Garden | - | - | - | - | 48 | - | - | 80 | - | - | - |
| Georgian Suite | 24 | 50 | 30 | 20 | 72 | 60 | - | 120 | 80 | 80 | 30 |
| Hampton | 4 | - | - | - | - | - | - | - | - | - | - |
| Holyrood | 8 | - | - | - | - | - | - | - | - | - | - |
| Maple | - | - | - | - | 10 | - | - | - | 8 | - | - |
| Oak | - | - | - | - | - | - | - | - | 22 | - | - |
| Sandringham | 24 | 50 | 30 | 20 | 72 | 60 | - | 120 | 80 | 60 | 30 |
| Warwick | 6 | - | - | - | - | - | - | - | - | - | - |
| Windsor + Georgian | 50 | 170 | 150 | 85 | 300 | 260 | - | 400 | 400 | 360 | 60 |
| Windsor Suite | 50 | 120 | 96 | 60 | 204 | 160 | - | 300 | 260 | 220 | 60 |
Mid week rates | Number of Rooms | Rates Ex/Inc |
|---|---|---|
| Double | 100 | £130.00 / £130.00 |
| Single | 3 | £130.00 / £130.00 |
| Suite | 5 | £255.00 / £255.00 |
Weekend Rates | Number of Rooms | Rates Ex/Inc |
|---|---|---|
| Double | 100 | -- |
| Single | 3 | -- |
| Suite | 5 | -- |
| Rate Ex/Inc (GBP) | Package details | |
|---|---|---|
| Midweek Day Delegate | From £75.00 (Inc Tax) | Our conference package includes main meeting room hire, flipchart, standard screen, LCD projector, continuous tea/coffee with snacks served on two designated timings, three course hot/cold buffet lunch and mineral water, stationery in the main meeting room. |
| Midweek 24 Hour | From £270.00 (Inc Tax) | Our conference package includes main meeting room hire, flipchart, standard screen, LCD projector, continuous tea/coffee with snacks served on two designated timings, three course hot/cold buffet lunch and mineral water, cordials, stationery in the main meeting room. Our 24hr delegate rate is inclusive of Accommodation, Full English breakfast and 3 course dinner. |
| Midweek Half Day Delegate | From £70.00 (Inc Tax) | Our conference package includes main meeting room hire, flipchart, standard screen, LCD projector, continuous tea/coffee with snacks served on two designated timings, three course hot/cold buffet lunch and mineral water, stationery in the main meeting room. |
| Green Meeting DDR Package | From £75.00 (Inc Tax) | In addition to the inclusions with our standard Day Delegate rate, pick this package to include: |
18 High Street
Windsor
Berkshire
SL4 1LJ
The Castle Hotel is conveniently accessible for both local and international visitors. Heathrow airport can be reached in 15 minutes by car, and Windsor & Eton Central tarin staiton is 800m from the hotel. Delegates can reach London Paddington or London Waterloo in a little under an hour. Excellent roads to Windsor are accessible via the M4.
Coach pick up and drop off is available at the front of the hotel.
Coach car parking details are available on the RBWM website - Please note coach car parking charges are pay and display.
For any Event up to 30 Participants:
- Up to 60 days before the first day of the Event: no cancellation charge;
- Between 59 and 30 days before the first day of the Event: 50% of the Total Event Charges;
- Between 29 and 7 days before the first day of the Event: 80% of the Total Event Charges;
- Less than 7 days before the start of the Event: 100% of the Total Event Charges.
For any Event of more than 31 Participants:
- Up to 365 days before the first day of the Event: no cancellation charge;
- Between 364 and 180 days before the first day of the Event: 50% of the Total Event Charges;
- Between 179 and 60 days before the first day of the Event: 80% of the Total Event Charges;
- Between 59 and 30 days before the first day of the Event: 90% of the Total Event Charges;
- Less than 29 days before the start of the Event: 100% of the Total Event Charges.
