Nottingham Venues - East Midlands Conference Centre and Orchard Hotel, Nottingham, Nottinghamshire

DEPOSIT AND PAYMENTS4.1. Unless otherwise agreed, all Charges are payable in advance of the Event in the form of a deposit. You can either pay the entire deposit when placing a Booking, or by instalment in the following amounts:DateIf more than 26 weeks before Event 26 weeks before Event12 weeks before Event 8 weeks before EventTotal deposit due 50%75%90%100%

. AMENDING OR CANCELLING YOUR BOOKING6.1. If you wish to increase the number of Attendees you must notify us in writing at least 5 days before the Event. Depending on the size of the proposed increase, we may need to change the Function Room and/or the Venue, which may result in the Charges being increased. We will use reasonable efforts to accommodate your request, provided you agree to meet any additional Charges6.2. If you wish to cancel your Booking entirely you must notify us in writing. You will be liable for a cancellation charge ("Cancellation Charge").The amount of the charge depends on how far in advance of the Event you request cancellation. If we are able to mitigate our loss by hiring the Function Room to a third party, we will reduce the Cancellation Charge by that amount (up to its entire amount). The Cancellation Charges payable are as follows:Date of request (weeks before Event) Over 52 weeks before Event52 to 26 weeks before EventPercentage payable 0%25%Customer Initials Page 2 of 5Nottingham VenuesUniversity ParkNottingham, NG7 2RJ, GB Telephone:+44 (0)115 697 8175 Fax:East Midlands Conference Centre Ltd, Registered in England & Wales, Registered No: 03142273 Registered Office: Kings Meadow Campus, Lenton Lane, Nottingham, NG7 2NR VAT No: 690 3912 2525 to 12 weeks before Event12 to 8 weeks before EventLess than 8 weeks before the Event75%90%100%