ARU Venue Hire- Chelmsford

Both parties acknowledge the ongoing COVID-19 crisis in the UK and accept their obligation to comply with any official guidance from UK Government. The parties agree to communicate without delay any issues they may have in performing their obligations under this agreement. The Hirer acknowledges that COVID-19 may require the University to take one or more of the following measures for the safety of staff and the safety of delegates attending the event to which this booking relates:

(i) impose maximum delegate numbers at the event;

(ii) limit food or drink availability;

(iii) impose specific requirements regarding personal protective equipment such as the wearing of masks;

(iv) limit any planned entertainment for your event;

(v) designate alternative entrance and exit routes.

In some circumstances the University might consider revising the booking fee.

If the University is obliged due to specific Government restrictions, to close the venue, an alternative date for the event may be offered, but if that cannot be agreed the booking will be deemed cancelled and any deposit paid will be returned in full with no further payment required.

If the Hirer is unable to provide the agreed delegate numbers for Day Delegate Rate bookings because of infections or travel restrictions, then the University will offer either a proportionate reduced fee for the event or agree to cancel the booking and return any deposit paid.

If delegate numbers for Day Delegate Rate bookings decrease below 70% of the contracted number (notified by the Hirer in writing a minimum of 15 working days prior to event), the University reserves the right to cancel the event.