1.  AMENDMENTS TO GUEST NUMBERS1.1. It is the Customer’s responsibility to confirm in writing the Anticipated Guest numbers, a room allocation list, any special requirements and full details of any Guest food allergens, at least 14 days before the Event Date. Late notifications may result in the Venue being unable to comply with your requests.

1.2. The Contracted Numbers may be increased subject to any maximum capacity numbers specified in the Booking Confirmation. See clause 7 for additional fees that may apply.

1.3.  Any increase in Guest numbers will be charged on a pro-rated basis as set out in the Booking Confirmation.

1.4. Subject to clause 5, the Contracted Numbers may be reduced by the Customer without charge where the reduction complies with the following scale, including giving written notice of not less than the required number of days’ notice set out below. The Venue has the absolute right to refuse any request for reductions in Guest numbers if the required amount of notice is not provided. Following any permitted reduction, the Booking Confirmation and Estimated Total Price shall be deemed to have been amended accordingly:

PERMITTED REDUCTION OF CONTRACTED  NUMBERS:Number of days’ notice prior to the Event Date which is requiredUp to 15% - 91 days or moreUp to 10% - 31 days to 90 daysUp to 5% - 8 days to 30 daysNil - 0 to 7 days

1.5 Any reduction over and above that permitted by clause 4.4 shall remain chargeable at the relevant rates specified in the Booking Confirmation.